Entry Material Guidelines

All entries are submitted digitally only. Hi-res, final files are to be submitted for judging. These files will be used for publication, if selected as a winner.

Multiple-page PDFs are allowed and are recommended over uploading individual PDF files.

MAIN ENTRY FILES

REQUIRED
Your Main Entry File(s) must clearly show the creative to be judged (ideally with no additional graphics) in hi-res format.

PERMITTED

SINGLE | 1 File

A single ad, design or promotional unit – Such as a print ad, advertorial piece, website, logo, package, poster, TV, radio spot, etc.

SERIES | 3 Files maximum

2 – 3 ads or promotional units – a series of print ads, transit shelters, logos, packages, posters or TV or radio spots.

CAMPAIGN | 9 files maximum

Up to 9 applications/units from an entire campaign to promote an event, brand, product, service or business.

IMPORTANT NOTE RE MULTI-PAGE PDFS: Use a PDF with multiple pages to incorporate any additional images while still adhering to the maximum number of media (or applications) allowed (e.g. the images in context, various views from an event, etc.).

NOT PERMITTED
~ Case studies are not permitted as your Main Entry File. See below for more info.
~ Any files submitted should not identify the entrant information, except for self-promotion work.

ENTRY SUPPORT MATERIALS

Support Files are for clarity to assist the judges. They are not for publication (except where noted) and do not count towards the file limitations noted above. A maximum of 1 file/URL may be uploaded. Upload these to the "Entry Supporting Materials" sub-section of ENTRY MATERIALS on the entry form.

Please note these important required vs. optional Support Files for certain entries:

REQUIRED
~ For French or non-English entries:  English translations of important text (i.e. headlines, entry title) must be included to ensure they are given complete and fair consideration by the entire jury. Upload them as either a Support File or within a multi-page PDF as your Main Entry File.
~ Scripts for Radio/copywriting entries. Include an English script.

PERMITTED
~ Case studies: Unless otherwise specified, case study films are not required (as outcomes are not a criteria for judges in scoring). Case study films can be added ONLY as a Support File and should be limited to a maximum of 2 minutes. REMINDER: You must include the actual creative to be judged as the Main Entry File.
~ Explanatory notes for the judges: Although not recommended (except where noted in a category), brief descriptions/explanations of up to 50 words may be added for clarity for the judges

NOT PERMITTED
~ Entrant information: Do not add a watermark identifying the entrant on either the Main Entry Files or Support Files/URLs. EXCEPTION: self-promotion work is exempt.

ACCEPTABLE FILE FORMATS

STILLS

File Format: PDF (recommended), JPG, PNG, GIF

File Size: 8-inches (or 2400 pixels) on the longest dimension

Resolution: Min. 300 DPI

Colour Mode: RGB

File Limit: Max. 5 MB per file (images/PDF).

AUDIO & VIDEO

File Format: MP3, MP4, URL to a Video sharing site.

File Size: Max. 80 MB.

Sub-Titles/Scripts: Include sub-titles for non-English ads to the video, or upload translations as a support file.

IMPORTANT re MP4: Our system will resize video files to 800px wide keeping aspect ratio.

URL

Include an active URL. Ensure it remains active until December 2024. File sharing sites OK. Password-protected URLs are not allowed.

RECOMMENDED BEST PRACTICES

Entries are judged online. Here's how to help the judges:

• A multi–page PDF is preferred over multiple, individual PDF files.
• More is not better. Curate your images to the maximum indicated for each category, except where noted below.
• Give judges the full picture at-a-glance. Use a multi-page PDF to show multiple views of 3D pieces, zoom in on small print or details and show complex/novel work in the context of the audience.
• Where supporting information is requested, it is preferable to include it within a multi-page PDF as your Main Entry File.
• Look at your entry on a smaller–screen and ensure all-important details are legible at that size, as that's how a judge may be viewing it.

Video

Upload standard definition or HD video files. Iceberg’s video platform is powered by Vimeo. Click here for video compression recommendations directly from Vimeo to ensure your videos are presented as clearly as possible.

There is a maximum file size of 1 GB per video.

Accepted file formats include: .AVI, .MOV, .MP4.

Audio

Upload standard definition or high resolution audio files. Our minimum recommendation would be stereo audio with at least two channels, AAC-LC audio codec, a 320 kbit/s data encode rate, and a 48 kHz sample rate.

There is a maximum file size of 50 MB per audio file.

Accepted file formats include: .AIFF, .WAV, .MP3.

Images

Upload the highest resolution version of the image without exceeding the maximum file size of 25 MB per image.

Accepted file formats include: .PNG, .JPG, .JPEG, .GIF.

Documents

There is a maximum file size of 25 MB per document.

Accepted file formats include: .PDF.

URLs

Attach website URLs for your entry.